A meeting of the Manatee County Port Authority will be held during a Board of County Commissioner’s meeting Tuesday, September 26, 2023, at 9:00 a.m., or as soon as is practicable, in the Patricia M. Glass Commission Chambers on the first floor of the County Administrative Center at 1112 Manatee Avenue West, Bradenton, Florida.

Any person requiring special accommodations at this meeting because of a disability or physical impairment should contact Pam Wingo 48 hours in advance of the meeting by telephone (941) 721- 2395 or by email at pwingo@seaportmanatee.com

MANATEE COUNTY PORT AUTHORITY AGENDA

September 26, 2023

9:00 a.m.

The Manatee County Port Authority may take action on any matter during this meeting, including those items set forth within this agenda. The chairperson, at the option of the chairperson, may take business out of order if the chairperson determines that such a change in the agenda’s schedule will expedite the business of the Port Authority.

1. CALL TO ORDER

   
   

2. Public Comments

   
   

3. Consent Agenda

   Requests by Port Authority (items to be pulled from Consent Agenda)

   
   

4. Legislative Priorities

   
   

5. Executive Director Comments

   
   

6. Commissioner Comments

   
   

7. Adjourn

According to Section 286.0105, Florida Statutes, any person desiring to appeal any decision made by the Port Authority with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which includes the testimony and evidence upon which the appeal is to be based.

James Satcher, Chairman;

Jason Bearden 1st Vice-Chairman; Mike Rahn 2nd Vice-Chairman;

Amanda Ballard 3rd Vice-Chairman; George Kruse, Member; Ray Turner, Member; Kevin Van Ostenbridge, Member

September 26, 2023

1. CONSENT AGENDA

   
   

   1. Warrant List

      
      

   2. Minutes – August 22, 2023

      
      

   3. Budget Resolution

      
      

   4. Warehouse 6 Modernization Halfacre Change Order No. 2

      
      

   5. Insurance Renewals 2023-2024

      
      

   6. Deletion of Port Assets

      
      

   7. Resolution for Berth Rehab

      
      

   8. Public Transportation Grant Agreement Amendment– Mobile Harbor Crane

RECOMMENDATION:

Move to approve the Consent Agenda incorporating the language as stated in the recommended motions on the cover sheets for the Consent Agenda items.

Manatee County Port Authority Warrant (Check) Listing

08/10/2023 to 09/13/2023

OH_Warrant_List_BCC_Vend 1

Manatee County Port Authority Warrant (Check) Listing

08/10/2023 to 09/13/2023

OH_Warrant_List_BCC_Vend 2

Manatee County Port Authority Warrant (Check) Listing

08/10/2023 to 09/13/2023

Total warrants (checks) for period reported 3,141,438.31

OH_Warrant_List_BCC_Vend 3

MANATEE COUNTY PORT AUTHORITY REGULAR MEETING

COUNTY ADMINISTRATION CENTER, HONORABLE PATRICIA M. GLASS CHAMBERS

1112 Manatee Avenue West Bradenton, Florida August 22, 2023

https://www.youtube.com/channel/UC4KFtzaC9Z87D5mn_SKKtBA

Present were:

George W. Kruse, Chairman

James A. Satcher III, First Vice-Chairman Jason Bearden, Second Vice-Chairman Mike Rahn, Third Vice-Chairman Amanda Ballard

Kevin Van Ostenbridge Ray Turner

Absent were:

Also present were:

Carlos Buqueras, Executive Director Jennifer R. Cowan, Port Authority Attorney

Dustin Peebles Accounting, Clerk of the Circuit Court Hannah Bishop, Deputy Clerk, Clerk of the Circuit Court

Chairman Kruse called the meeting to order at 9:08 a.m.

Carlos Buqueras, Executive Director, requested consideration of the Port Authority Consent Agenda.

AGENDA PA20230822DOC001

CONSENT AGENDA PA20230822DOC002

1. A motion was made by Member Rahn, seconded by Member Satcher, and carried 7 to 0, to approve the Consent Agenda incorporating the language as stated in the recommended motions on the cover sheets for the Consent Agenda.

   
   

   There being no public comments, Chairman Kruse closed public comments.

   
   

   1. WARRANT LIST

      Accepted Warrant Listing from June 8, 2023 to August 9, 2023 PA20230822DOC003

   2. MINUTES

      Approved the Minutes of June 15, 2023

   3. BUDGET AMENDMENT

      • Adopted Budget Resolution PA-23-23, budgets a decrease to close out various completed projects for the same amount of $944, and expenses by $943;

      • Budgets a decrease to close out the completed Seaport Security Initiative project and transfer to Port case for the same amount of $314 of the Port Capital Improvement expense; and

      • Budgets an increase to close out the completed project for the same amount of $1,251 of the Upland Cargo Grants capital projects revenue, to align with grant revenue received and transfer $1,251 back to Port cash PA20230822DOC004

   4. RATIFY AND REAFFIRM BUDGET AMENDMENTS

      Ratified and affirmed Budget Resolution PA-23-19, Budget Resolution PA-23-20, and Budget Resolution PA-23-22 PA20230822DOC005

   5. RATIFY AND REAFFIRM BERTH REPAIRS

      Ratified and affirmed PSA 23-06 and PSA 23-08 PA20230822DOC006

      PA MB 22-23/1

      August 22, 2023 (Continued)

      
      

   6. CONTRACT FOR PROFESSIONAL LOBBYING SERVICES TWENTY-FIRST CENTURY GROUP

      Approved and authorized execution on behalf of the Port Authority the Contract for Professional Services between the Manatee County Port Authority and Twenty-First Century Group PA20230822DOC007

   7. FIRST AMENDMENT TO THE AGREEMENT WITH SAAB TECHNOLOGIES LTD

      Approved and authorized the Chairman to execute the First Amendment to Information Management System Agreement between Saab Technologies Ltd. Inc. and the Manatee County Port Authority to recognize the name change to Tidalis Americas Ltd. PA20230822DOC008

   8. RS&H ADDITIONAL DESIGN EFFORT FOR COMPONENTS AND REWORK FOR THE HOPPER BELT

      Approved and authorized the Chairman to execute Professional Services Authorization (PSA) No. 23-09 to RS&H, Inc. in the amount of $27,208 for additional components and engineering services due to the shifting of the hopper belt scale, pending the approval of FDOT

      PA20230822DOC009

   9. PORT MANATEE AND AGUNSA MANATEE TERMINAL, LLC CONSOLIDATED LEASE

      Approved and authorized the Chairman to execute Port Manatee and Agunsa Manatee Terminal, LLC Consolidated Lease PA20230822DOC010

   10. PUBLIC TRANSPORTATION GRANT AGREEMENT- BERTH REHAB

       Adopted Resolution PA-23-24 authorizing the execution of the Public Transportation Grant Agreement with the Florida Department of Transportation for additional funding of the berth rehabilitation PA20230822DOC011

       (End Consent Agenda)

       
       

2. RESOLUTION FOR THE FISCAL YEAR 2023-2024 MANATEE COUNTY PORT AUTHORITY BUDGET

Carlos Buqueras, Executive Director, provided brief background of the budget.

Denise Stufflebeam, Chief Financial Officer, utilized a slide presentation to review the Fiscal Year (FY) 2023-2024 budget summary and the 2024 Operating Revenues.

David Fitzpatrick, Director of Planning and Projects, continued the slides to share a brief description of the budget, the 2023-2024 Master Plan, and thd Capital Improvement Plan (CIP).

Discussion ensued regarding the CIP, the Berth’s capacity, the growth of the Port, products being shipped to the Port,

There being no citizen comments, Chairman Kruse closed citizen comments.

A motion was made by Member Turner, seconded by Member Rahn, and carried 7 to 0, to adopt Budget Resolution PA-23-21. PA20230822DOC012

EXECUTIVE DIRECTOR COMMENTS

Carlos Buqueras, Executive Director provided updates on the Port.

Commissioner Kruse congratulated Mr. Buqueras on being elected the Chairman of the Florida Ports Council, provided updates on the Port meetings for the rest of the year, and stated the meetings out at the Port will be in October and December will be at the Port.

ADJOURN

There being no further business, Chairman Kruse adjourned the meeting at 9:30 a.m. Minutes Approved:         

PA MB 22-23/2

September 26, 2023

CONSENT

AGENDA ITEM 3. C: BUDGET RESOLUTION BACKGROUND:

This resolution budgets the following:

• Transfers $218,036 of Port cash to Hurricane Ian Storm FY22 account for repairs to warehouses 8, 9, and 11 due to damages caused by Hurricane Ian.

  
  

• Budgets the balance of $1,257 for the Seaport Security Initiative project funded $943 by the Florida Department of Transportation (FDOT) and $314 Port cash. This project was inadvertently closed and is pending final reimbursement from FDOT.

  
  

• $5,400 of cash for Port capital grant costs to incorporate the 2022 Master Plan into the County’s Comprehensive Plan.

  
  

• $5,000,000 for the Florida Department of Transportation (FDOT) Public Transportation Grant Agreement (PTGA) Amendment for a second mobile harbor crane funded by 50% FDOT in the amount of $2,500,000 and 50% Port cash of $2,500,000.

  
  

• Decrease $13,574 of the Port Capital Improvement expense to close out the completed Railroad Upgrade and Replacement project and transfer to Port cash.

ATTACHMENT:

Budget Resolution PA-23-25.

COST AND FUNDING SOURCE:

$2,710,176 Port cash, $2,500,943 FDOT.

CONSEQUENCES IF DEFERRED:

Delay in budget allocations.

LEGAL COUNSEL REVIEW: N/A RECOMMENDATION:

Move to adopt Budget Resolution PA-23-25.

RESOLUTION PA-23-25 AMENDING THE ANNUAL BUDGET

FOR MANATEE COUNTY PORT AUTHORITY FOR FISCAL YEAR 2022-2023

WHEREAS, Sections 129.06 and 180.016, Florida Statutes, authorizes the Manatee County Port Authority to amend its budget for the current fiscal year as follows:

1. Appropriations for expenditures in any fund may be decreased and other appropriations in the same fund correspondingly increased, provided the total appropriations of the fund are not changed.

   
   

2. Appropriations from reserves may be made to increase the appropriation for any particular expense in the same fund, or to create an appropriation in the fund for any lawful purpose.

   
   

3. Unanticipated revenues, including increased receipts for enterprise or propriety funds, may be appropriated for their intended purpose, and may be transferred between funds to properly account for the unanticipated revenue.

NOW, THEREFORE, BE IT RESOLVED by the Manatee County Port Authority that the 2022-2023 budget is hereby amended in accordance with Section 129.06 and 180.016, Florida Statutes as described on the attached summary and specified in the budget adjustment batch files which are listed below:

ADOPTED with a quorum present and voting this the 26th day of September 2023.

ATTEST: ANGELINA M. COLONNESO MANATEE COUNTY PORT AUTHORITY

CLERK OF CIRCUIT COURT

By:                 

BUDGET AMENDMENT RESOLUTION NO. PA-23-25 AGENDA DATE: September 26, 2023

1. Fund: Port

   
   

   Section: Storm FY22/Hurricane Ian

   
   

   Description: Budgets $218,036 for hurricane repairs to warehouses 8, 9, and 11.

   
   

   Batch ID: BAAL0926323A Reference: BU23000647

   
   

2. Fund: Port Capital Grants Port cash

   
   

   Section: Seaport Security Initiative

   
   

   Description: Budgets balance of $1,257 for Port Security vehicles funded $943 by FDOT grant and $314 Port cash.

   
   

   Batch ID: BAAL092623A/B Reference: BU23000648

   
   

3. Fund: Port Capital Grants Section: Master Plan Update

   
   

   Description: Budgets an additional $5,400 for costs to update the County’s Comprehensive Plan with the Port’s updated 2022 Master Plan.

   
   

   Batch ID: BAAL092623A/B Reference: BU23000649

   BUDGET AMENDMENT RESOLUTION NO. PA-23-25 AGENDA DATE: September 26, 2023

   
   

4. Fund: FDOT – 50%

   Port Cash – 50%

   
   

   Section: Mobile Harbor Crane Initiative

   
   

   Description: Budgets an additional $5,000,000 grant funding for a second Mobile Harbor Crane.

   
   

   Batch ID: BAAL092623A Reference: BU23000651

   
   

5. Fund: Port Capital Improvements

   
   

   Section: Railroad Upgrade and Improvements

   
   

   Description: Budgets a decrease of revenue and expense in the amount of $13,574 to close out the Railroad Upgrade and Improvements project and transfer to Port cash.

   
   

   Batch ID: BAAL092623A Reference: BU23000652

   September 26, 2023

   
   

   CONSENT

   AGENDA ITEM 3.D: WAREHOUSE 6 MODERNIZATION HALFACRE CHANGE ORDER NO. 2

   
   

   BACKGROUND:

   
   

   On March 28, 2023, the Authority approved the Progressive Design-Build Agreement with Halfacre Construction Company for the Warehouse 6 Modernization Project in the amount of

   $295,000 (Phase 1). On May 30, 2023, the Authority approved Change Order No. 1 correcting the payment term language per the Florida Prompt Payment Act. Change Order No. 2 is presented for the construction phase (Phase 2) in the amount of $4,001,216 bringing the total to $4,296,216.

   
   

   ATTACHMENTS:

   
   

   Change Order No. 2

   Proposal - Warehouse 6 Modernization Phase II Design – GMP

   
   

   COST AND FUNDING SOURCE:

   
   

   Previously budgeted FDOT funding of 50% and Port cash 50%

   
   

   CONSEQUENCES IF DEFERRED:

   
   

   Delay in completion of project

   
   

   LEGAL COUNSEL REVIEW: Yes

   
   

   RECOMMENDATION:

   
   

   Move to approve and authorize the Chairman to execute Change Order No. 2 between Halfacre Construction Company and the Manatee County Port Authority in the amount of $4,001,216 for Warehouse 6 Modernization Project Phase 2.

   
   

   Project Name:

   PORT MANATEE

            Warehouse 6 Modernization     

   
   

   CHANGE ORDER FORM Change Order No.        2    

   Purchase Order No.       PA005921   

   
   

   
   

   Date of Issuance:

         9/7/2023   

   Effective Date:

         9/7/2023   

   
   

   Owner:   Contract #:  

   Engineer of Record:   Contractors Project #:   

   Contractor:    Halfacre Construction Company Engineer's Project #:   

     7015 Professional Pkwy East Contract Name:  Warehouse 6 Modernization

                     Sarasota, FL 34240                                                                           

   Project:                                                                                                                                      

   
   

   
   

   The Contract is modified as follows upon execution of this Change Order

   
   

   Description:

   Warehouse 6 Modernization Phase II Design - GMP.

   
   

   
   

   
   

   
   

   
   

   
   

   
   

   
   

   
   

   Attachments:   List documents supporting change: Phase II Proposal

   
   

   
   

   
   

   CHANGE IN CONTRACT PRICE Original Contract Price: $   295,000.00			CHANGE IN CONTRACT TERMS [note changes in Milestones if applicable] Original Contract Times:     N/A     Substantial Completion:    N/A      Date of Final Payment
   [Increase] from previous approved Change Orders #:      2      Hours Requested:      N/A			[Increase] from previous approved Change Order #:   2     Substantial Completion Date:      11/6/2024    Date of Final Payment:    12/6/2024    [date or days]
   Contract Price prior to this Change Order: $   295,000.00			Contract Times prior to this Change Order: Substantial Completion:    11/6/2024    Date of Final Payment:    12/6/2024    [date or days]
   [Increase] of this Change Order: $ 4,001,216.00			[Increase] [Decrease] of this Change Order: Substantial Completion:     N/A     Date of Final Payment:     N/A     [days or dates]
   Contract Price Incorporating this Change Order: $ 4,296,216.00			Contract Times with all approved Change Orders: Substantial Completion:    N/A      Date of Final Payment:     N/A     [date or days]
   		ACCEPTED:
   RECOMMENDED:			ACCEPTED:
   Engineer of Record MCPA / BCC APROVED Date: Date: Date: Approved by Funding Agecy (if applicable) By:                 Title:			Contractor
   			<Rev. 11/2020>

   l•IALFACRE

   CONSTRUCTION COMPANY

   Established 1970

   
   

   September 7, 2023

   
   

   Manatee County Port Authority 3000 Tampa Bay Way, Suite 1

   Palmetto, FL 34221 Attn: George Isiminger

   RE: Warehouse 6 Modernization Phase II Design - GMP Dear Mr. Isiminger

   Halfacre Construction Company is pleased to present our GMP proposal for the modernization of Warehouse 6. Please see below our proposed scope of work with clarifications. This proposal is based on the following:

   
   

   Architectural and Structural Plans: Port Manatee Warehouse 6 Del Monte 30% Prepared by Avanti Group Consulting Engineers.

   Electrical Site Visit Notes: by KBA Engineering dated 5/08/23

   Mechanical and Plumbing Observations: by Hibbard Engineering dated 4/17/22

   Seaport Manatee Warehouse 6 Modernization Progressive Design-Build, Owners Project Criteria

   
   

   Completed Design to 100% permit drawing set was included in previously approved preconstruction budget.

   
   

   If you have any questions regarding this proposal, please do not hesitate to contact me. Thank you for the opportunity to quote this project.

   
   

   1. General Conditions

      • General Liability Insurance

      • Risk Insurance

      • Design/Builder Professional Liability Insurance

      • Performance and Payment Bond

      • Subcontractor bonding

      • Jobsite supervision

      • Temporary Utilities for construction including field office, computers, printers, supplies

      • Temporary construction fencing

      • Structural Engineers Steel Certification

      • Daily jobsite clean, misc. labor, final occupancy clean

      • Dumpster/sanitary services for construction

      • Soil/Concrete testing

      • Safety consultant / inspections

      • Architectural Engineer Construction Administration

      • Permit Allowance

      • 5% Contractor Contingency

        
        

        7015 Professional Parkway I Lakewood Ranch, Florida 34240 I Phone 941-907-9099 IFax 941-907-9079 I Lie. #CGC0S9556

        
        

   2. Existing Conditions

      l•IALFACRE

      CONSTRUCTION COMPANY

      Established 1970

      • Selective Building Demolition - while occupied and operational

   3. Concrete

      • Concrete patch and repair with the installation of new dock levelers

      • Misc Ties and Anchors - repair at dock levelers & provide and install all embeds for dock leveling equipment.

   4. Masonry - NA

   5. Metals

      • PEMB repairs based on Structural Analysis Steel/Joist

      • Bollard remove/replacement - painted and concrete filled as required

      • Exterior Railings @ loading dock and north elevation

   6. Carpentry- NA

   7. Thermal and Moisture Protection

      • Waterproofing and sealing of Brick fai;ade to eliminate leaks

      • Provide and install New Dock Seals and Dock Leveling equipment.

   8. Doors/Windows/Glazing

      • Provide and install new code compliant exterior windows (14)

      • Provide and install New external doors and hardware (8) single, 2 double HM

      • Provide and install New external motorized and insulated overhead doors, 21 total

      • Provide and install New external louvers

   9. Interior Office Renovation Allowance

      • New ceiling tiles upper office space

      • New HVAC registers and grills in upper office Acoustical Ceiling Tile

      • Prep and Paint all exterior doors/handrails and areas requiring touch up resulting from the installation of new windows or equipment.

      • Interior paint of office area as required

   10. Specialties

       • Provide and install Fire Extinguishers for code compliance.

13. Special Construction

• Design and Engineering upgrade to PEMB to meet windloading requirements of 145mph exposure D.

• Provide and install new 26ga gutters and downspouts

• Disassemble, Provide and install new PEMB 24ga standing seam roof assembly by American Buildings with galvalume finish.

• Disassemble, Provide and install new PEMB 24ga wall panels by American Buildings with Kynar finish.

• Provide and install RIO faced rolled insulation at all external PEMB walls

• Provide and install RIO faced rolled insulation at new PEMB roof panels

7015 Professional Parkway I Lakewood Ranch, Florida 34240 I Phone 941-907-9099 IFax 941-907-9079 I Lie. #CGC059556

I IALFACRE

CONSTRUCTION COMPAN'I'

Established 1970

1. Mechanical

   • Verify existing units for Energy Code compliance in office and misc warehouse areas and replace 3T split system (2006) and 7.5T split system (2013)

   • Provide and install new HYAC grills and diffusers in 2nd floor ACT grid.

   • Provide and install new mechanical ventilation system (Exhaust Fans) and external building louvers in the warehouse to reflect new code requirements for the warehouse space.

   • Test and Balance HVAC for office to meet new code requirements for office space that would include verifying exhaust fans operating during occupied hours.

1. Electrical

   • Supply and install new LED lighting fixtures throughout non-refrigerated warehouse spaces, loading dock, forklift charging area, main electrical, warehouse area rest rooms, office spaces and building exterior. Present lighting is not working or is mixture of fluorescent, LED vapor tight High Bay or HID fixtures. No replacement of high bay lights above existing coolers

   • Supply and install new power to new building accessories including lighting, HVAC and dock levelers, Overhead doors and dock accessories while confirming existing circuits.

   • Provide and install new Fire Alarm system throughout building.

   • Remove and replace all electrical conduit, wiring, lighting attached to PEMB roof and wall panels during roof and wall replacement.

TOTAL GMP PRICE: $4,001,216

Clarification/Exclusions:

• Anything not specified above

• Impact Fees, tap and connection fees, and private utility fees

• Any work on Canopies or awning at loading dock

• Concrete flooring patch and repairs

• New Refrigeration or any Cooler work incl demo/replacement of insulated doors.

• New interior doors and hardware replacement

• High Speed Doors

• Push Back Racking System

• Fire Sprinkler System

• Air Curtains/ Air Slates

• Plumbing Systems

• Lightning Protection

• Lighting Control System

• Access Control

• Voice and Data communications

• David Bacon wage requirements

  
  

  7015 Professional Parkway I Lakewood Ranch, Florida 34240 I Phone 941-907-9099 I Fax 941-907-9079 I Lie. #CGC059556

  ltlALFACRE

  CONSTRUCTION COMPANY

  Established 1970

  
  

  
  

• PEMB Finish Warranty not available for builds adjacent to water. Halfacre and installer will provide one year installation and workmanship warranty.

• Any updates required by full level 3 modernization which would include full ADA code compliance upgrade is not presently included.

S ly,

Ha lfacrlc;nstruction 941-685-3019

Attachment: GMP Budget

7015 Professional Parkway I Lakewood Ranch, Florida 34240 I Phone 941-907-9099 I Fax 941-907-9079 I Lie. #CGC059556

Warehouse 6 Modernization Port of Manatee Master Schedule

ID Task

Mode

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

Task Name

Overall Project Duration

GMP & Schedule Submission

GMP Approval / Execute Contract Addendum NTP to complete Design

Mobilize Design Professional Proposals PEMB Shop Drawing Submittal

Order PreEngineered Metal Building Rehab Building ‐ Construction Documents

Port ‐ Review and Comment Building Permit Submittal Permit Review/ Comment Respond to Comments Building Permit Final Review Building Permit

Issue Subcontracts Subcontractor Submittal Phase Submittal Review/ Approve Construction Phase

Mobilize

Building Constuction Substantial Completion Complete Punchlist Final Completion

Duration

304 days

1 day

1 day

1 day

10 days

60 days

1 day

20 days

5 days

1 day

30 days

10 days

10 days

1 day

20 days

15 days

10 days

206 days

5 days

180 days

1 day

20 days

1 day

Start

Fri 9/8/23 Fri 9/8/23 Thu 9/21/23 Fri 9/22/23 Mon 9/25/23 Mon 9/25/23

Mon 12/18/23 Mon 10/9/23 Mon 11/6/23 Mon 11/13/23 Tue 11/14/23 Tue 12/26/23 Tue 1/9/24 Tue 1/23/24 Fri 9/22/23

Fri 10/20/23 Fri 11/10/23 Wed 1/24/24 Wed 1/24/24 Wed 1/31/24 Wed 10/9/24 Wed 10/9/24 Wed 11/6/24

Finish

Wed 11/6/24 Fri 9/8/23 Thu 9/21/23 Fri 9/22/23 Fri 10/6/23 Fri 12/15/23

Mon 12/18/23 Fri 11/3/23

Fri 11/10/23 Mon 11/13/23 Mon 12/25/23 Mon 1/8/24 Mon 1/22/24 Tue 1/23/24 Thu 10/19/23 Thu 11/9/23 Thu 11/23/23 Wed 11/6/24 Tue 1/30/24 Tue 10/8/24 Wed 10/9/24 Tue 11/5/24 Wed 11/6/24

Sep

Qtr 4, 2023

Oct Nov Dec

9/21

10/6

11/13

Qtr 1, 2024

Jan Feb Mar

Qtr 2, 2024

Apr May Jun

Qtr 3, 2024

Jul Aug Sep

Qtr 4, 2024

Oct Nov

11/6

Project: MasterSchedule Wareh Date: Fri 9/8/23

Task Split

Milestone Summary

Project Summary Inactive Task Inactive Milestone Inactive Summary

Manual Task Duration-only

Manual Summary Rollup Manual Summary

Page 1

Start-only Finish-only External Tasks

External Milestone

Deadline Progress Manual Progress

September 26, 2023

CONSENT

AGENDA ITEM 3.E.: INSURANCE RENEWALS 2023-2024 BACKGROUND:

Insurance carriers for 2023-2024 remain unchanged. Significant premium increases are realized and/or estimated.

ATTACHMENT: N/A

COST AND FUNDING SOURCE:

Port Authority Budget for Fiscal Year 2023-24 in the amount of $1,200,000.

CONSEQUENCES IF DEFERRED:

Lapses in insurance coverage.

LEGAL COUNSEL REVIEW: N/A

RECOMMENDATIONS:

Move to approve the following estimated insurance coverages for the Port Authority. There may be possible increases/decreases due to changes in insurance coverage:

1. The Florida Municipal Insurance Trust (FMIT) for Real & Personal Property for a premium of $756,138. Boiler and Machinery and Crime included in Real & Personal Property coverage.

   
   

2. Boyd Insurance & Investment Services for Inland Marine, Vehicle Liability and Workers’ Compensation for premiums of $21,602, $45,488 and $93,703, respectively

   
   

3. McGriff, Seibels & Williams, Inc. for Port Liability - $163,353, Umbrella - $115,000, Public Officials (included in Port Liability).

September 26, 2023

CONSENT

AGENDA ITEM 3.F: DELETION OF PORT ASSETS BACKGROUND:

Several old, obsolete assets that are no longer in use and are uneconomical to upgrade or repair are considered surplus and should be removed from the Manatee County Port Authority Fixed Assets Listing. The surplus assets will be offered for public bid, auctioned, destroyed, and/or E-scrapped.

ATTACHMENT:

Asset Deletion - September 26, 2023

COST AND FUNDING SOURCE:

N/A.

CONSEQUENCES IF DEFERRED:

Delay in updating property records.

LEGAL REVIEW: N/A

RECOMMENDATION:

Remove assets as listed on the attached Asset Deletion – September 26, 2023, from the Fixed Assets Listing.

Asset Deletion - September 26, 2023

Asset # Description

Serial/VIN# Date

Purchased

Cost Value Status Remarks

September 26, 2023

CONSENT

AGENDA ITEM 3.G: RESOLUTION FOR BERTH REHAB BACKGROUND:

On August 22, 2023, the Authority adopted Resolution PA-23-24 for Florida Department of Transportation’s (FDOT) participation in additional funding of $2,500,000 for berth rehabilitation of certain Port berths. Due to a scrivener’s error, the resolution referenced a mobile harbor crane instead of berth rehab. The Resolution is presented with the project reference corrected. No other changes were made to the Resolution.

ATTACHMENT:

Resolution PA-23-24

COST AND FUNDING SOURCE:

Previously approved FDOT funding of $2,500,000 and $833,333 Port

CONSEQUENCES IF DEFERRED:

Delay in Resolution correction

LEGAL COUNSEL REVIEW: Yes

RECOMMENDATION:

Move to adopt Resolution PA-23-24 correcting the project reference from a mobile harbor crane to berth rehab.

Financial Project Number

433457-1-94-08

Contract Number G2M63

PA-23-24

A RESOLUTION BY THE MANATEE COUNTY PORT AUTHORITY APPROVING AND AUTHORIZING THE EXECUTION OF THE PUBLIC TRANSPORTATION GRANT AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION

WHEREAS, the State of Florida Department of Transportation (Department) has offered to enter into a Public Transportation Grant Agreement with the Manatee County Port Authority (Port Authority) to provide Department participation in berth rehab of Port berths, and

WHEREAS, the Port Authority has the authority to enter into said Public Transportation Grant Agreement with the Department, and it is expedient and in the best interests of this Port Authority to approve and authorize the execution of the Public Transportation Grant Agreement.

NOW THEREFORE BE IT RESOLVED by the Manatee County Port Authority

that:

1. The State of Florida Department of Transportation Public Transportation Grant Agreement, identified as State Grant Number G2M63 wherein the Department agrees to a maximum participation in the amount of $2,500,000 is approved. The Chairman of the Port Authority, or, in the absence of the Chairman, any Vice Chairman of the Port Authority, is authorized to execute the Public Transportation Agreement on behalf of the Port Authority.

   
   

2. The Executive Director, or his authorized representative, is specifically authorized to enter into and execute any amendment or supplement to the Public Transportation Grant Agreement(s) (PTGA) for the limited purposes of scope changes, funding adjustments which do not require additional matching funds from the Authority, contract duration revisions, as well as Assurances, Certifications and other documents as may be required to support this project.

   
   

3. The Clerk of the Circuit Court of Manatee County, Florida, is authorized to cause two copies of this resolution to be certified for delivery to the Florida Department of Transportation.

ADOPTED with a quorum present and voting this the 26th day of September, 2023. ATTEST: ANGELINA M. COLONNESO MANATEE COUNTY PORT

CLERK OF CIRCUIT COURT AUTHORITY

By:             

Chairman

September 26, 2023

CONSENT

AGENDA ITEM 3.H.: PUBLIC TRANSPORTATION AMENDMENT TO

THE PUBLIC TRANSPORTATION GRANT AGREEMENT – MOBILE HARBOR CRANE

BACKGROUND:

On April 25, 2023, the Authority authorized the execution of a Public Transportation Grant Agreement (PTGA) with the Florida Department of Transportation (FDOT) for the funding of $2,500,000 for the procurement of a mobile harbor crane. Additional funding of

$2,500,000 for the project is available and FDOT has provided the attached Amendment PTGA. As a condition of the grant, the Port is obligated to contribute 50% (or $5,000,000), bringing the total project costs to $10,000,000. To enter into the agreement, FDOT requires that the Port Authority adopt a resolution specifically approving the PTGA Amendment and authorizing the execution of the PTGA Amendment on behalf of the Port Authority by specifically designated officials.

ATTACHMENT:

Resolution PA-23-26 and State of Florida Department of Transportation Public Transportation Amendment to the Public Transportation Grant Agreement

COST AND FUNDING SOURCE:

Total for this PTGA Amendment is $10,000,000 with FDOT and Port 50% each.

CONSEQUENCES IF DEFERRED:

Delay in execution of the PTGA Amendment

LEGAL COUNSEL REVIEW: Yes RECOMMENDATION:

Move to adopt Resolution PA-23-26 authorizing the execution of a Public Transportation Amendment to the Public Transportation Grant Agreement with the Florida Department of Transportation for additional funding for mobile harbor cranes.

Financial Project Number

449793-1-94-01

Contract Number G2H43

PA-23-26

A RESOLUTION BY THE MANATEE COUNTY PORT AUTHORITY APPROVING AND AUTHORIZING THE EXECUTION OF A PUBLIC TRANSPORTATION AMENDMENT TO THE PUBLIC TRANSPORTATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION

WHEREAS, the State of Florida Department of Transportation (Department) has offered to enter into a Public Transportation Amendment to the Public Transportation Grant Agreement with the Manatee County Port Authority (Port Authority) to provide Department participation in additional funding of mobile harbor cranes, and

WHEREAS, the Port Authority has the authority to enter into said Public Transportation Amendment to the Public Transportation Grant Agreement with the Department, and it is expedient and in the best interests of this Port Authority to approve and authorize the execution of the Public Transportation Amendment to the Public Transportation Grant Agreement.

NOW THEREFORE BE IT RESOLVED by the Manatee County Port Authority that:

1. The State of Florida Department of Transportation Public Transportation Amendment to the Public Transportation Grant Agreement, identified as State Grant Number G2H43 wherein the Department agrees to a maximum participation in the amount of $5,000,000 is approved. The Chairman of the Port Authority, or, in the absence of the Chairman, any Vice Chairman of the Port Authority, is authorized to execute the Public Transportation Amendment to the Public Transportation Grant Agreement on behalf of the Port Authority.

   
   

2. The Executive Director, or his authorized representative, is specifically authorized to enter into and execute any amendment or supplement to the Public Transportation Grant Agreement(s) (PTGA) for the limited purposes of scope changes, funding adjustments which do not require additional matching funds from the Authority, contract duration revisions, as well as Assurances, Certifications and other documents as may be required to support this project.

   
   

3. The Clerk of the Circuit Court of Manatee County, Florida, is authorized to cause two copies of this resolution to be certified for delivery to the Florida Department of Transportation.

ADOPTED with a quorum present and voting this the 26th day of September, 2023. ATTEST: ANGELINA M. COLONNESO MANATEE COUNTY PORT

CLERK OF CIRCUIT COURT AUTHORITY

By:                    Chairman

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PUBLIC TRANSPORTATION AMENDMENT TO THE PUBLIC TRANSPORTATION

GRANT AGREEMENT

Form 725-000-03 STRATEGIC DEVELOPMENT OGC 4/25/2023

Financial Project Number(s):

(item-segment-phase-sequence)

Fund(s):

DIS, PORT FLAIR Category: 088794

                 Identification Number (FAIN) – Transit only:         Vendor Number:

Contract Number: CFDA Number: CFDA Title: CSFA Number: CSFA Title:

G2H43

N/A N/A 55.005

Federal Award Date: SAM/UEI Number:

VF596000727160

Amendment No.: 01

Seaport Grant Program

THIS AMENDMENT TO THE PUBLIC TRANSPORTATION GRANT AGREEMENT (“Amendment”) is made and entered

into on                         , by and between the State of Florida, Department of Transportation

(“Department”), and Manatee County Port Authority, (“Agency”),collectively referred to as the “Parties.”

RECITALS

WHEREAS, the Department and the Agency on  5/11/2023 (date original Agreement entered) entered into a Public

Transportation Grant Agreement (“Agreement”).

WHEREAS, the Parties have agreed to modify the Agreement on the terms and conditions set forth herein.

NOW THEREFORE, in consideration of the mutual covenants in this Amendment, the Agreement is amended as follows:

1. Amendment Description. The project is amended  to supplement FY23 state funding partial allocation in order to fully fund the state’s match toward the purchase of the mobile harbor cranes. The Total Project Cost, Department financial participation, and Agency participation will increase.

   
   

2. Program Area. For identification purposes only, this Agreement is implemented as part of the Department program area selected below (select all programs that apply):

   
   

   Aviation

   X Seaports Transit Intermodal

   Rail Crossing Closure

   Match to Direct Federal Funding (Aviation or Transit)

   (Note: Section 15 and Exhibit G do not apply to federally matched funding)

   Other

   
   

3. Exhibits. The following Exhibits are updated, attached, and incorporated into this Agreement: Exhibit A: Project Description and Responsibilities

   X Exhibit B: Schedule of Financial Assistance

   *Exhibit B1: Deferred Reimbursement Financial Provisions

   *Exhibit B2: Advance Payment Financial Provisions

   *Exhibit C: Terms and Conditions of Construction

   X Exhibit D: Agency Resolution

   Exhibit E: Program Specific Terms and Conditions Exhibit F: Contract Payment Requirements

   X *Exhibit G: Financial Assistance (Single Audit Act)

   
   

   Page 1 of 5

   
   

   STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

   PUBLIC TRANSPORTATION AMENDMENT TO THE PUBLIC TRANSPORTATION

   GRANT AGREEMENT

   Form 725-000-03 STRATEGIC DEVELOPMENT OGC 4/25/2023

   
   

   *Exhibit H: Audit Requirements for Awards of Federal Financial Assistance

   *Exhibit I: Certification of Disbursement of Payment to Vehicle and/or Equipment Vendor

   *Additional Exhibit(s):

   
   

4. Project Cost.

The estimated total cost of the Project is X increased/   decreased by $5,000,000 bringing the revised total cost of the project to $10,000,000.

The Department’s participation is X increased/   decreased by  $2,500,000. The Department agrees to participate in the Project cost up to the maximum amount of $5,000,000, and, additionally the Department’s participation in the Project shall not exceed 50.00% of the total eligible cost of the Project.

Except as modified, amended, or changed by this Amendment, all of the terms and conditions of the Agreement and any amendments thereto shall remain in full force and effect.

IN WITNESS WHEREOF, the Parties have executed this Amendment on the day and year written above.

AGENCY Manatee County Port Authority

STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION

By: By:                              Name:   Name: Nicole Mills, P.E.

Title:   Title: Director of Transportation Development

STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION

Legal Review:             

Don Conway (as to legality and form)

Page 2 of 5

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PUBLIC TRANSPORTATION GRANT AGREEMENT EXHIBITS

Form 725-000-02 STRATEGIC DEVELOPMENT OGC 4/25/2023

EXHIBIT B

Schedule of Financial Assistance

FUNDS AWARDED TO THE AGENCY AND REQUIRED MATCHING FUNDS PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:

1. Fund Type and Fiscal Year:

   
   

   Financial Management Number	Fund Type	FLAIR Category	State Fiscal Year	Object Code	CSFA/ CFDA Number	CSFA/CFDA Title or Funding Source Description	Funding Amount
   449793-1-94-01	PORT	088794	2023	751000	55.005	Seaport Grant Program	$2,500,000.00
   449793-1-94-01	LF	088794	2023	-	-	Local Matching Funds	$2,500,000.00
   449793-1-94-01	DIS	088794	2024	751000	55.005	Seaport Grant Program	$2,500,000.00
   449793-1-94-01	LF	088794	2024	-	-	Local Matching Funds	$2,500,000.00
   	Total Financial Assistance						$10,000,000.00

   
   

2. Estimate of Project Costs by Grant Phase:

*Shifting items between these grant phases requires execution of an Amendment to the Public Transportation Grant Agreement.

Scope Code and/or Activity Line Item (ALI) (Transit Only)

BUDGET/COST ANALYSIS CERTIFICATION AS REQUIRED BY SECTION 216.3475, FLORIDA STATUTES:

I certify that the cost for each line item budget category (grant phase) has been evaluated and determined to be allowable, reasonable, and necessary as required by Section 216.3475, Florida Statutes. Documentation is on file evidencing the methodology used and the conclusions reached.

Amanda Tyner

Signature

Department Grant Manager Name

Date

Page 3 of 5

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PUBLIC TRANSPORTATION GRANT AGREEMENT EXHIBITS

Form 725-000-02 STRATEGIC DEVELOPMENT OGC 4/25/2023

EXHIBIT D AGENCY RESOLUTION

PLEASE SEE ATTACHED

Page 4 of 5

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

PUBLIC TRANSPORTATION GRANT AGREEMENT EXHIBITS

Form 725-000-02 STRATEGIC DEVELOPMENT OGC 4/25/2023

EXHIBIT G

AUDIT REQUIREMENTS FOR AWARDS OF STATE FINANCIAL ASSISTANCE

THE STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:

SUBJECT TO SECTION 215.97, FLORIDA STATUTES:~

Awarding Agency: Florida Department of Transportation

State Project Title: Seaport Grant Program

CSFA Number: 55.005

*Award Amount: $5,000,000

*The award amount may change with amendments

Specific project information for CSFA Number 55.005 is provided at: https://apps.fldfs.com/fsaa/searchCatalog.aspx

COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT:

State Project Compliance Requirements for CSFA Number 55.005 are provided at: https://apps.fldfs.com/fsaa/searchCompliance.aspx

The State Projects Compliance Supplement is provided at: https://apps.fldfs.com/fsaa/compliance.aspx

Page 5 of 5

To: Amanda.Tyner@dot.state.fl.us

FLORIDA DEPARTMENT OF TRANSPORTATION FUNDS APPROVAL

G2H43 7/31/2023

CONTRACT INFORMATION

FUNDS APPROVAL INFORMATION

FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER ON 7/31/2023

Total Amount: $2,500,000.00

Page1 of 1

Certificate Of Completion

Envelope Id: 12A207EA91564450A79E9892256AF0F1 Status: Completed Subject: Complete with DocuSign: 449793-1-94-01_G2H43_Mobile Harbor Cranes_AMD1_Adding Funds.pdf

Contract Number (ex. C9A12, optional): G2H43 Document Contains Confidential Information?: No

Fin Proj Num (ex.123456-1-32-01, Optional): 449793-1-94-01 Office (contact Procurement if add is needed):

Seaports

HR Action?: No Source Envelope:

Document Pages: 35 Signatures: 1 Envelope Originator:

Certificate Pages: 2 Initials: 1 Amanda Tyner

AutoNav: Enabled

EnvelopeId Stamping: Enabled

Time Zone: (UTC-05:00) Eastern Time (US & Canada)

605 Suwannee Street

MS 20

Tallahassee, FL 32399-0450 Amanda.Tyner@dot.state.fl.us IP Address: 156.75.252.6

FDOT District One

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style Using IP Address: 156.75.252.6

Electronic Record and Signature Disclosure:

Not Offered via DocuSign

Don Conway don.conway@dot.state.fl.us Senior Attorney

Florida Department of Transportation

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style Using IP Address: 156.75.252.6

Sent: 8/31/2023 8:28:26 AM Viewed: 8/31/2023 10:49:23 AM Signed: 8/31/2023 10:51:43 AM

Electronic Record and Signature Disclosure:

Carbon Copy Events Status Timestamp

Paul Simmons Paul.Simmons@dot.state.fl.us Modal Development Administrator Florida Department of Transportation

Security Level: Email, Account Authentication (None)

Electronic Record and Signature Disclosure:

Not Offered via DocuSign

Sent: 8/31/2023 10:51:48 AM

September 26, 2023

AGENDA ITEM 4.: 2024 LEGISLATIVE PRIORITIES BACKGROUND:

Presented for approval is the Manatee County Port Authority Legislative Priorities – Fiscal Year 2024 as outlined in the attachment.

ATTACHMENT:

Manatee County Port Authority Legislative Priorities – Fiscal Year 2024

COST AND FUNDING SOURCE: N/A

CONSEQUENCES IF DEFERRED:

Delay in approving the 2024 Port legislative and advocacy priorities

LEGAL COUNSEL REVIEW: Yes

RECOMMENDATION:

Move to approve the Manatee County Port Authority Legislative Priorities – Fiscal Year 2024.

Manatee County Port Authority Legislative Priorities – Fiscal Year 2024 Federal

Reimbursement of Advanced Funding. In February 2023, the Manatee County Port Authority amended the Project Cooperation Agreement with U.S. Army Corps of Engineers to document the federal government’s accounting of $6.334 million of Port funds advanced for the federal share of the South Channel extension project. Reimbursement is subject to a specific appropriation. Congressman Vern Buchanan has requested $3 million in federal fiscal year 2024 via a Community Funding project. The Port will continue to advocate for reimbursement of the balance of funding in the federal fiscal year 2025.

Dredging & Material Offloading. Advocate for inclusion of Operation and Maintenance funding in the Energy and Water Development Appropriations bill and subsequent Administration Work Plan for ship channel dredging and the continuation of improvements to the Dredge Material Management Area including the offloading of excess material.

Statewide Issues. Advocate for emerging and persistent statewide issues identified by the Florida Ports Council that impact commerce and operations at Florida’s deep-water seaports.

State

Land Acquisition. Advocate for a special appropriation of $20 million dollars in state general revenue funds for the purpose of acquiring land for port expansion. The Port’s publicly adopted Master Plan update 2022 directs the Port to actively pursue opportunities to expand northward and eastward through land acquisition. The funding request is consistent with the Florida Seaport Mission Plan, which was developed pursuant to Section 311.09(3) F.S., and submitted to the President of the Senate and the Speaker of the House of Representatives in the Spring of 2023.

Investment in Statewide Priority Projects. For nearly a year, the Florida Ports Council has been actively collaborating with the Department of Transportation on a non-reoccurring statewide appropriation in fiscal year 2025. At Florida Ports Council's August 2023 meeting, 14 Port Directors discussed the critical importance of a “… once in a lifetime investment in Florida's seaports.” SeaPort Manatee will use allocated funding to leverage federal, state, local, seaport, and private funding to develop multi-user upland cargo capacity for containers, bulk, and breakbulk cargo. A primary component of the project is to fully match or supplement federal grants and to leverage private investment in the development of laydown area at the Port.